1. If students are using instruments or equipment on a regular basis, collect student signatures on this Google Form right away until paper contracts can be returned!
2. Print the OKCPS Visual & Performing Arts Equipment Contract document and assign to students and families to complete and return.
  - Keep these signed copies on file!
  - The contract can also be downloaded and add to your Canvas course and assigned to students. Parents/guardians can use the digital editing tools to sign the contract.

DOCUMENT ALL COMMUNICATION ATTEMPTS ON YOUR COPY OF THIS LOSS PREVENTION LOG . (Click to make a copy)
AT LEAST THREE attempts (phone calls, texts, emails, etc.) to retrieve or repair the instrument or equipment must be documented on the LOSS PREVENTION LOG. Communication and documentation on the Loss Prevention Log is required in order proceed to step 3.
If step 2 does not result in a sufficient response, report the loss immediately using the steps below:
- Use this OKCPS Risk Management form to report the loss or damage - You will need a quote or estimate for the repair or replacement.
- Note the loss or damage on your inventory and add the date of the report to Risk Management.
- Inform the student guardians, the VPA administrators, and your site administrators of the loss. Replacement or repair of the item will be dealt with on a case by case basis.